Processing of (personal) data by the entity in charge of the online application process

We protect your data - and you are in control!

Information notice on data protection for applicants

Thank you very much for your application. Here you will find information about your rights and how your data will be processed during the application process.

Responsible

Responsible for the processing of personal data:

meshcloud GmbH, Neue Mainzer Str. 31, 60311 Frankfurt am Main
Phone: +49 69 3487 3587
E-Mail: datenschutz@meshcloud.io

You can find us on the Internet at: www.meshcloud.io

Data protection officer and your rights

We would like to point out that you can exercise your rights at any time.

Further information on your rights can be found in our data protection declaration at www.meshcloud.io/privacy-policy

Or by contacting our company data protection officer, who can be reached at:

Resilience Operations Center GmbH
Neumeyerstr. 48
90411 Nürnberg
Deutschland
Telefon: +49 911 477 528 0
E-Mail: datenschutz@meshcloud.io

Based on the processing of your personal data, you have

Right to information (Article 13,14 GDPR)
Right of access (Article 15 GDPR)
Right to rectification (Article 16 GDPR)
Right to erasure (Article 17 GDPR)
Right to restriction of processing (Article 18 GDPR)
Right to data portability (Article 20 GDPR)
Right to object (Article 21 GDPR)

If you have any further questions, please contact our company data protection officer, who can be reached at DSB@rucon-group.com

Right of objection and request for deletion

You have the possibility to object to the processing of your data for reasons concerning your person or your particular situation.

The objection must be addressed to the data protection officer.

Please remember that processing cannot be reversed before revocation. A revocation is always effective for future processing.

If you delete the application data during the application process, this will be considered as a withdrawal of the application.

Legal basis and purpose of processing

For the purpose of carrying out the application procedure and for decision-making, we process the data we receive from you during the application process or which are essential for the selection decision.

It may be permissible for us to obtain information from other data sources, e.g. companies within our group or from third parties, e.g. the employment agency/job center.

There is no automated decision making in terms of Art. 22 GDPR.

Purpose	Legal basis
Implementation of application procedures and decision making	Art. 88 GDPR
Assessment of your ability to work	Art. 9 paragraph 2 h) GDPR, Art. 88 GDPR
Fulfillment of legal obligations	Art. 6 paragraph 1c) GDPR
Fulfilment of legal / collective contractual rights or obligations (German “Arbeitsrecht”, “Rechtes der sozialen Sicherheit und des Sozialschutzes)	Art. 9 para. 2 lit. b) GDPR, Art. 88 GDPR
Assertion of legal claims and to defend against legal claims against us arising from the application process

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process:

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.

In particular, the following data is collected during this process:

Your master data (e.g. first name, surname, address),
Your contact details (e.g. telephone or e-mail address), and
Further application documents submitted by you (e.g. curriculum vitae, certificates and information on professional qualifications)

Data that is accessible via publicly declared social media or recruiting platforms in a business context.

Storage duration

Your data will be stored for a period of 90 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

Furthermore, we reserve the right to store your data for 365 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Possible disclosure of the data (possible recipients of the data)

Your data will only be disclosed to recipients who are directly involved in the decision-making process.

These are:

HR department
CEO
Your potential supervisor / decision-maker
In case of mediation proposals: The recruitment agency/ the job center
In case of legal disputes: Legal representatives and courts

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/).

In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.